We all know that a successful meeting starts well before attendees join the virtual room. Pre-meeting preparation is essential, not only to make productive use of everyone’s time, but also to set a collaborative tone from the outset. Thanks to GoTo Meeting’s latest smart features, prepping for meetings is now faster, easier, and more effective than ever.
Let’s break down how GoTo Meeting can elevate your pre-meeting process from streamlined scheduling to proactive collaboration.
1. Effortless Meeting Scheduling and Invitations
Say goodbye to confusing back-and-forth emails and conflicting calendar invites. With GoTo Meeting’s seamless calendar integrations, you can easily schedule meetings directly from Microsoft Outlook, Google Calendar, or your GoTo App.
- Instant scheduling: Set up one-time or recurring meetings in just a few clicks.
- Automated invitations: Include dial-in and VoIP options, meeting topics, agendas, and custom meeting links in every invite.
- Time zone smart: GoTo Meeting auto-detects and suggests the best times for global participants, keeping everyone in sync.
2. Pre-Meeting Collaboration & Secure File Sharing
Preparation shouldn’t be a solo activity! GoTo Meeting empowers teams to collaborate even before a meeting begins.
- Attach meeting agendas, documents, and presentations directly within your meeting invitation, so everyone’s set before the start time.
- Enable or restrict join-before-host, letting attendees network or prep together while you’re still joining.
- Share relevant links and files securely via built-in chat.
3. One-Click Device & Connection Checks
Technical glitches can derail a meeting before it begins. GoTo Meeting’s pre-session tech tools help everyone feel confident and ready.
- Pre-meeting equipment tests: GoTo Meeting provides a one-click audio and video check for attendees, so you know your camera, speakers, and mic are ready.
- Browser- and app-based access: Join via web browser, desktop app, or the mobile app.
- Security & accessibility: Meetings are encrypted and offer closed captioning so everyone can participate fully.
4. Set the Stage for Success
A well-prepared meeting is a productive meeting. GoTo Meeting enables you to:
- Send automated reminders and receive RSVP tracking
- Assign co-organizers to help manage the meeting flow and logistics
- Keep recurring meetings organized: all recurring meetings retain their dedicated link and settings, so teams know exactly where to meet every time
Run Your Best Meetings Yet with GoTo Meeting
Modern meetings demand more than a simple video call. With GoTo Meeting, prepping for your next meeting is smarter, simpler, and more secure. From scheduling and sharing key documents in advance to ensuring seamless, on-time starts, you’ll empower everyone to show up informed, engaged, and ready to collaborate. Ready to take the guesswork out of meeting prep?
